Permits for employees
If you are an IU Bloomington employee who plans to park on the IU Bloomington campus, you will need to register your vehicle with Parking Operations and buy a parking permit.
The employee permit is an annual permit valid from July 1 through June 30.
Who is eligible to buy an employee permit?
For the purpose of issuing permits, Parking Operations considers an employee to be anyone who works for IU Bloomington (excluding students who work for IU but are also enrolled in one or more credit hour).
Service staff/AFSCME employees
AFSCME Local 832 negotiated—as part of the total compensation package—the purchase of a EM-S parking permit for service staff employees represented by AFSCME. If you are a full-time appointed service staff employee, you are entitled to receive either a EM-S permit without charge, or a credit of the EM-S permit price toward the purchase of an EM-P permit.
This agreement provides one EM-S permit per employee. There is an extra charge for additional permits, including fleet permits. Your permit is for your use only and cannot be transferred to another person.
If you work full time on campus, but are not a university employee (campus ministers, visiting scholars, etc.), you are considered a non-university employee but are still eligible to buy an employee permit.
Permits may only be purchased at the Parking Operations office (online purchase is not available). When you buy your permit, you will need to present your current IU campus ID card that shows your university affiliation.
Temporary student employees
Unless you are a graduate student on an official IU academic contract holding one of the following titles, you are considered a student and are not eligible for an employee permit:
- associate instructor
- graduate assistant
- research assistant
- postdoctoral fellow
- research associate
- graduate student on fellowship
How do I buy a permit?
There are several types of permits available for faculty and staff to purchase depending on your university status. If you are unsure what permit is right for you, you can compare different types of permits.
What are my payment options?
Permits can be paid for by cash, check, credit card, or payroll deduction.
Some categories of employees, such as visiting scholars, employees appointed as students, and non-IU employees, are not eligible for payroll deduction and must pay for a permit in advance with cash, credit card, or check.
How does payroll deduction work?
With payroll deduction, a proportional amount of the permit cost will be deducted from each paycheck. There is no additional fee to participate and no down payment is required.
If you choose payroll deduction, you will automatically be enrolled in the pre-tax commuting expense plan for employees that makes the parking permit fee exempt from federal, state, and local income taxes, as well as FICA tax withholding. (Employees who purchase permits with cash, check, or credit card are not able to participate in this plan.)
If you have a twelve-month appointment, twelve deductions will be made over the course of a year. If you have a ten-month appointment, then ten deductions will be made. If you are a bi-weekly paid employee, 26 deductions will be made.
Deductions begin with the first paycheck of the month in July. The first deduction in a new fiscal year occurs in July and the last in the following June. The amount deducted varies depending on the permit you choose. You are responsible for monitoring your paycheck to ensure the deductions taken are correct.
If a paycheck from which a deduction is scheduled to be taken is not large enough to cover the cost of the permit, then the balance will be taken out of the next paycheck for which a deduction is scheduled (creating a larger deduction amount in that month).
Deductions will continue as long as the permit has not been returned to Parking Operations, or until the permit expires.
How do I renew my permit?
An employee permit renewal notification will be sent to faculty and staff IU email accounts each year when it's time to renew your permit.
If you are an AFSCME employee, in addition to ordering online or in the Parking Operations office, you may obtain a permit renewal form from your HR or Payroll manager to complete and return to Parking by Campus Mail. Parking Operations will no longer be mailing a paper renewal form.
Your new permit is valid as soon as you receive it. All outstanding parking fines must be paid before a new permit will be issued.